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UOIT Easy Projects Case Study

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CUSTOMER SUCCESS STORY INDUSTRY Higher Education DEPARTMENT Marketing and Events EMPLOYEE SIZE 1 550+ TEAM LEADER Amy N. (Manager of Projects and Event Services) RESULTS ACHIEVED PREVIOUS PROJECT MANAGEMENT TOOLS: THE CHALLENGE: THE OUTCOME: THE HIGHLIGHTS University of Ontario Institute of Technology delivers a leading-edge learning environment that uniquely combines academic knowledge, research opportunities, hands-on skills and a vibrant student life. More than 10,000 undergraduate and graduate students from over 65 countries are taught by world-class professors who are experts in their field. - Excel spreadsheets and databases - Microsoft Project - Copper Project "The demands on our Communications and Marketing department were growing exponentially while our resources were staying the same. We needed something that was responsive, easy to use, and was able to organize our work to ensure nothing fell through the cracks." "We needed to begin to apply a value to the work that we were doing, and so we needed a system that could help us to track all activities from all team members as well as generate reports of our project output. It had to be a system that was low maintenance, but that would capture all project requests in a central location." - Amy N., Manager of Projects and Event Services. "We have found EP to be able to keep up with our workload without adding extra "work" to our days. I have been able to provide reports with a faster turnaround time, and the success, hard work and output of materials from our team is better shown and understood." "I am now able to optimize and allocate our resources more efficiently and have seen a reduction in duplicated efforts on some projects between members of our team. Their accountabilities are clear and easily tracked with EP. We can now track timelines, manage priorities and ensure that everyone on the team is accountable for their work and communicating in one central location." - The capability of EP to generate the custom reports we need is key. - Automation through project templates for repeatable projects significantly reduced project setup time and administrative stress. "I HAVE 100% MORE BUY IN FROM OUR TEAM TO USE EASY PROJECTS THAN ANY PREVIOUS SYSTEM. WE KNOW IT WILL ADAPT TO ALL OF OUR NEEDS." — AMY N., MANAGER OF PROJECTS AND EVENT SERVICES "MOST IMPORTANTLY, WHAT SETS EP APART FROM ANY OTHER PROJECT MANAGEMENT APPLICATIONS WE LOOKED INTO IS THE CUSTOMER SERVICE AND CARE. THE ASSISTANCE WE RECEIVE IS EXEMPLARY." — AMY N., MANAGER OF PROJECTS AND EVENT SERVICES THE RESULTS: — 1 HOUR LESS PER DAY ON INPUTTING PROJECTS — SAVE AT LEAST 2 HOURS PER REPORT GENERATION — ABILITY TO MONITOR TIMELINES TO BETTER PLAN FUTURE PROJECTS THE EASY PROJECTS RECIPE FOR SUCCESS REPORTS GENERATOR RESOURCE MANAGEMENT BUSINESS INTELLIGENCE TEMPLATES & AUTOMATION UOIT SAVES OVER 3 HOURS A DAY ON PROJECT SETUP AND REPORT GENERATION WITH EASY PROJECTS 100.00% 0.00% Activities Completed on Schedule 80.65% Tasks Completed on Budget 99.98% 100.00% 0.00%

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